The role of the financial professional can take on a variety of positions—whether a business planner, accountant, tax professional, insurance broker, real estate or mortgage broker. Regardless of your day-to-day role, the need to communicate regularly with your clients is paramount to the success of your business. And the type of information that you exchange with them is typically very confidential. You likely email sensitive information to customers, third-party organizations, brokerage firms, and strategic partners on a daily basis. This means that you need to ensure client privacy, and even more importantly, protect your business relationships and customer loyalty.
Whether you’re dealing with investment portfolios, corporate revenue statements, property site/assets, or credit backgrounds, your responsibility as a financial professional must take into account private and secure measures, as well as meet all of the necessary regulatory requirements. Email correspondence and security touches all of these professional segments:
As a financial planner, you’re often sought out not only for your business expertise but also for your ability to provide an objective, third-party perspective. Trust is certainly a key factor with your clients, especially since many financial decisions can be difficult and emotional. Confidentiality is a necessity in order to provide accurate financial guidance, and your clients must completely trust in your ability to protect their financial information. Whether you’re dealing with cash flow management, education planning, retirement preparation, or investment strategies, the type of information circulated between you, your client, and related entities is extremely sensitive. Email encryption helps protect the exchange of the following types of communication, just to name a few:
- Monthly/quarterly performance statements
- Asset allocation recommendations
- Profit and loss statements
- Investment portfolios
- Inheritance information
- Family records
- Estate site/assets
- Bank account details
Accounting, Bookkeeping, and Tax Planning
The process of examining, reporting, and communicating financial records is just one of the many aspects involved with the accounting function. Extremely sensitive Information gathered about personal and business finances must often be shared with different users, whether company shareholders and managers or independent consultants and organizations. Accountants, auditors, and even bookkeepers must ensure that financial records are accurate and taxes are paid properly and on time.
Of equal importance is the goal of tax planning, a fundamental necessity that also requires the delicate handling of private information. So it probably goes without saying that the accountants and auditors who are the most successful take great precautions to select, prepare, and safeguard the information that is most relevant and reliable to their clients. Which also means keeping their data both secure and confidential. From overseeing accrued expenses, cash flow management, and vendor payments to handling forecasting, credit terms, and revenue recognition, the artful skill of managing private information plays a crucial role in the day-to-day communications of any accountant, bookkeeper, or tax planner. By leveraging email encryption, financial professionals can ultimately protect their client information, covering areas such as:
- Salary information
- Corporate revenues
- Company/personal exposure
- Social security numbers
- Federal Tax ID numbers
- Account balances
- Credits and debits
Insurance Brokers and Agents
The decisions your clients make about their insurance needs are both personal and economical. From determining the different kinds of plans available to protect loved ones against the cost of accidents, illness, and disability to the more practical insurances associated with business liability, property, and taxes, you’re keenly aware of just how complicated the choices can be. The overall process involved in the purchase of the right product and service requires detailed documentation such as risk profiling and solvency assessments—as well as medical reports and financial statements. As you gather all of the necessary private and confidential information needed to determine the right policy for your clients, you’ve hopefully realized that secure email correspondence is an avenue worth exploring.
Whether you’re helping to create a new income stream, underwriting liability insurance through a broker, or just giving sound advice on the best health coverage available, be sure that your clients can trust the confidentiality of their information—and always feel good in your hands.
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